Effective Date: 31 August 2026

Kahaan Construction Co. (“KCC”, “we”, “our”, or “us”) respects your privacy. This Privacy Policy explains how information is collected, used, stored and processed when you communicate with KCC through WhatsApp and when you use our AI-assisted business communication and labour-management services, including KCC Office AI and KCC Labour AI.

1. Purpose

KCC uses WhatsApp and AI-assisted systems to improve communication and administration related to its construction and business operations.

These systems may be used for activities including:

• Labour attendance and workforce management
• Communication with labour, teams and sub-agencies
• Staff and internal administration
• Customer and consultant communication
• Supplier and vendor communication
• Project-related communication
• Responding to queries through WhatsApp
• Generating reports and summaries
• Maintaining business records

2. Information We May Collect

Depending on your interaction with KCC, we may receive or process:

• Your name
• WhatsApp phone number
• WhatsApp messages sent to KCC
• Information contained in messages
• Labour or staff identification information
• Attendance information
• Photographs sent for attendance or work-related purposes
• Project-related information
• Vendor, supplier, customer or consultant information
• Information required to respond to your request

We only seek to process information that is reasonably necessary for the relevant business purpose.

3. WhatsApp Communication

When you communicate with KCC through WhatsApp, your messages and related information may be processed through WhatsApp’s business messaging infrastructure and our connected systems.

Messages received by KCC may be processed automatically by our software or AI systems in order to:

• Understand your request
• Provide an appropriate response
• Record relevant business information
• Generate reports
• Perform labour or project-related administrative tasks

4. AI-Assisted Processing

KCC may use AI-assisted software to process messages and other information submitted through WhatsApp.

AI may assist with tasks such as:

• Understanding and categorizing messages
• Attendance processing
• Preparing reports
• Answering routine questions
• Organizing business information
• Generating summaries

AI-generated responses or processing may be reviewed, corrected or supplemented by KCC personnel when necessary.

5. Photographs and Attendance Information

If you send photographs containing workers, attendance sheets, attendance cards or other work-related information, those photographs may be processed for legitimate business purposes, including attendance recording, verification and reporting.

Where photographs contain personal information, KCC will take reasonable steps to limit their use to the relevant business purpose.

6. How We Use Information

Information may be used for:

• Managing our workforce
• Maintaining attendance records
• Managing projects
• Communicating with customers, consultants, suppliers, vendors and workers
• Preparing internal reports
• Responding to WhatsApp enquiries
• Maintaining business records
• Improving administrative efficiency
• Security and fraud prevention
• Complying with applicable legal obligations

We do not intend to sell personal information to third parties.

7. Data Storage

Business information may be stored in systems used by KCC, including cloud-based services and business applications.

Depending on the particular service or workflow, information may be processed through services such as WhatsApp, Google services, Meta services, AI service providers and other technology providers used by KCC.

We take reasonable measures to protect information against unauthorized access, alteration, disclosure or destruction.

8. Sharing of Information

KCC may share or provide access to information where reasonably necessary for:

• KCC employees or authorized personnel
• Project-related personnel
• Technology and service providers working on behalf of KCC
• Cloud storage or software providers
• AI or communication service providers
• Government authorities or other parties where required by applicable law

Access to business information is intended to be limited to persons or services that require it for legitimate purposes.

9. Data Security

KCC takes reasonable technical and organizational measures to protect information.

However, no electronic communication or storage system can be guaranteed to be completely secure. Therefore, while we take reasonable precautions, we cannot guarantee absolute security of information transmitted electronically.

10. Data Retention

KCC may retain information for as long as reasonably necessary for the business purpose for which it was collected, including maintaining attendance, project, accounting, contractual or other business records.

Information may also be retained where required by law or where reasonably necessary to establish, exercise or defend legal claims.

11. Your Requests

If you believe that information relating to you has been processed incorrectly, or if you have a question about how your information is being used, you may contact KCC.

Where appropriate and subject to applicable legal or business requirements, you may request access to, correction of, or deletion of personal information.

12. Children’s Information

KCC’s business communication systems are intended for business and workforce-related communication and are not designed specifically for children.

We do not knowingly request personal information from children for purposes unrelated to legitimate business operations.

13. Third-Party Services

Our systems may connect with third-party services, including communication platforms, cloud services, software platforms and AI services.

The processing of information by those services may also be subject to their respective privacy policies and terms.

14. Changes to This Privacy Policy

KCC may update this Privacy Policy from time to time to reflect changes in our systems, services, business practices or applicable requirements.

The updated version will be published on this website with a revised effective date where appropriate.

15. Contact Us

If you have questions regarding this Privacy Policy or the handling of your information, please contact:

Kahaan Construction Co.
Website: kahaanconst.com

For privacy-related questions, please contact KCC through the contact details available on our website.